Petroineos trusts Ivalua and Fluxym to manage its supplier database

Challenges

  • Reorganize Purchasing Department by evolving from a transactional purchasing way to a categorial way (42 purchasing categories spread on 3 different business)
  • Enhance the Purchasing Department activities by modeling new process
  • Need to streamline processes and ensure data accuracy to reduce costs and manual tasks for employees
  • Improve rigor in the choice and knowledge of suppliers with regards to security issues (Seveso site)
  • Manage complex order to pay and financial risks related to maintenance shutdowns of production units.

Key Figures

  • Turnover: €540 Millions
  • Headcount: 700 employees

Context

  • 350 M€ of spend
  • 200+ users
  • 8,000+ suppliers
  • 200 contracts  to archive
  • Connected systems: SAP REP / SAP EOP / IBM – Maximo

Ivalua Modules

  • Supplier Information Management
  • Sourcing
  • Contract
  • Spend Analysis

Responses

  • Deployment of the Ivalua solution to manage the Source to Contract process
  • Implementation of spend analysis and classification feature
  • Agile project methodology and “big bang” deployment on one site
  • UK deployment to follow.

Key Benefits

  • Better visibility on spend and on savings generated via RFP
  • Better rigor through standardization and audit of processes
  • Financial and industrial risk management throughs a better supplier knowledge and qualification and the implementation of HSE workflows
  • Removal of manual and email exchanges through a collaborative solution automating and tracking exchanges (audit trails, workflow). It results in a better collaboration with stakeholders
  • Optimized search with a single repository for documents, prices, suppliers, etc.
  • Improved supplier data quality to support SRM (surveys, performance evaluation, etc.)
  • New key indicators to monitor spend and suppliers
  • Streamlined contract management process through the implementation of contract templates and an approval workflow allowing internal and external collaboration.

We have significantly imroved our knowledge of our suppliers. Now on, we will be able to select the suppliers that bring us the most value.

Digitalizing our processes with Ivalua and Fluxym gave our buyers more time to analyze their expenses and develop procurement strategies for each categories.

Jean-François HENNINGER, Procurement Team Leader